Purchase Order

Purchase Order

• Frequently asked questions & year end procedures
• Program temporary fix downloads
• P/O Specs Sheet

FAQ's

po971006.exe corrects the following problems which can arise in the released version of Purchase Orders:

• Previous versions of Purchase Orders did not let you change options for the Print Historical Information function when using WSM 6.5. This PTF corrects the problem.
• The Auto Generate Purchase Orders from Order Entry function now creates purchase order lines only for new lines added to previously processed orders, as well as for new orders. Formerly, the function created new purchase order lines for all lines on an order when you added lines to it, not just for the new lines. This caused duplicate purchase order lines which you had to delete.
• If you use Purchase Orders on a network with ACCPAC Plus Order Entry, you may experience delays while running the End Of Day Processing function. To prevent this, we strongly recommend that you select the End Of Day Processing option in the Select System Options function. This will ensure that other network users do not have access to your data while you perform day-end processing in Purchase Orders.
• If you chose Purchase Orders from the start list and went directly into the Print Purchase Orders function, you may have encounter problems printing reports. This has been corrected.

If you have installed Purchase Orders 6.1C, but have not yet converted your data, follow these steps to install the PTF disk. This will help prevent errors in cost amounts from appearing in your data with version 6.1C.

If you have not yet installed Purchase Orders 6.1C, install it BEFORE you install the PTF disk.

1. Start ACCPAC Plus. When the Start list appears, press F3 to display the System Manager Menu.
2. Press I, or use the Up or Down Arrow key to highlight Install Programs, then press Enter.
3. Insert the Purchase Orders 6.1C PTF disk in the diskette drive.
4. Follow the instructions on the screen.

If You Have Already Converted Your Data:

If you have already installed Purchase Orders 6.1C and converted your data, follow the steps in the next section, "Changes in Cost Amounts when Using the Purchase Orders program with Inventory Control," to install the PTF disk and correct any errors in your data.

Changes in Cost Amounts when Using the Purchase Orders Program with Inventory Control

If you use Purchase Orders with ACCPAC Plus Inventory Control, you may have noticed that some Cost fields (including standard cost, most recent cost, Cost1, and Cost2) contain incorrect amounts. Amounts will be out by a factor of 10,000. To correct your data and prevent future errors, you must follow the instructions in this file.

Please read all the steps before you begin.

STEP 1: ** BACK UP YOUR DATA!! **

Before you install or use the new version, make a backup copy of your Purchase Orders data. If a power failure or other unexpected event should damage your data while you are following these steps, you can use the backup to restore your undamaged data.

STEP 2: INSTALL THE PURCHASE ORDERS PTF DISK

1. Start ACCPAC Plus. When the Start list appears, press F3 to display the System Manager Menu.
2. Press I, or use the Up or Down Arrow key to highlight Install Programs, then press Enter.
3. Insert the Purchase Orders 6.1C PTF diskette in your diskette drive.
4. Follow the instructions on the screen.
5. When you are finished, store this PTF disk with the other Purchase Orders disks. If you reinstall version 6.1C in the future, you must also reinstall this PTF disk, using the Install Programs options on the System Manager Menu.

STEP 3: RUN THE DECIMAL MAINTENANCE UTILITY

1. Make sure all users are logged out of the Purchase Orders program.
2. At the Start list, highlight "PO Decimal Maintenance Utility." Press Tab to see the path to your data, and modify it if necessary.
3. Select "PO Decimal Maintenance Utility" from the Start list. A message warns you to back up your data.
4. If you have already backed up your data, choose Yes to continue. If you have not backed up your data, choose No, back up your data, then return to step 1.
5. When the "Maintenance complete" message appears, press Enter to return to the Start list.
6. Run the Decimal Maintenance Utility again for any other Purchase Orders data you have.

STEP 4: REVISE POSTED DATA

Running the Decimal Maintenence Utility does not change the cost fields in Inventory Control. If any cost information is incorrect, follow these steps.

1. To correct existing cost errors in your data, use the Add/Modify/Delete Items function in Inventory Control to change the cost information.
2. If quantities fall below zero in Inventory Control, or if you calculate using standard cost, make any necessary adjusting entries in the General Ledger.

STEP 5: PREVENT FUTURE ERRORS

1. If you use Purchase Orders with Inventory Control, DO NOT turn off the Interface To Inventory Control option in the Purchase Orders system options.
2. Run the Decimal Maintenance Utility whenever you convert data from an earlier version of Purchase Orders.
3. If you run Purchase Orders without Inventory Control, and then install Inventory Control and transfer inventory items from Purchase Orders to Inventory Control, run the Decimal Maintenance Utility after transferring the data.

General Instructions

After downloading the ACCPAC Plus PTF, copy the self-extracting file to a floppy disk, then run the self-extracting file from the floppy disk using the following syntax:

[filename]

The extracted files are now on the floppy disk.

Installing the PTF:

1. Start ACCPAC Plus. When the Start list appears, press F3 to display the System Manager Menu.
2. Press I, or use the Up or Down Arrow key to highlight Install Programs, then press Enter.
3. Insert the PTF diskette in your diskette drive.
4. Follow the instructions on the screen.

This will place the files in the appropriate directories.

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S.B. Accounting Serives
Last revised: October 04, 2007